Better questions
Caitlen helps nonprofit leaders move past “how can we use AI” toward better questions: where should we use it, which tools fit which jobs, what information are we feeding them, and where does human judgment still matter.
Minutes Mojo × BotQueen
Responsible AI for your board meetings
Board meetings involve personnel matters, financial decisions and confidential information, and your minutes become the official record. Start with the free guide, 7 Questions to Ask Before You Hand Your Board Meeting to AI, then see what a purpose-built tool does with the job.
$50 off your first year, use code
Why this matters
Minutes are a governance record, not another AI summary
A general-purpose assistant will happily produce a tidy recap of your meeting. It will not know your quorum rules, which motions carried, what belongs in executive session, or what your state requires you to keep. Those are the parts that matter years later, when someone asks what the board decided and why.
“Finally a tool that does the task your staff dread: board and committee minutes.”
Caitlen Machias Founder 
The free guide
7 Questions to Ask Before You Hand Your Board Meeting to AI
One short PDF. Seven questions to work through before a board recording goes anywhere near an AI tool.
It will help you answer questions like:
- 01 Where is our board's information going?
- 02 Do we want to keep everything everyone said?
- 03 Does the AI understand the job?
- 04 Where does human judgment belong?
Send me the guide
Why BotQueen recommends Minutes Mojo
“You can drop a transcript into a regular AI tool like ChatGPT but that is not a proper governance record. Minutes Mojo is built specifically for that job. It's a great example of what thoughtful AI adoption looks like: get rid of busywork, choose tools designed for the task, protect sensitive information, and keep humans at the center.”
Caitlen Machias
Founder, BotQueen
The right AI for the right job
BotQueen teaches nonprofits how to make smart choices about AI. Minutes Mojo is a concrete example of what one of those smart choices looks like.
One place to put them to work
Minutes Mojo puts those questions into practice in one specific place: the boardroom. It turns a meeting recording into accurate, board-ready minutes. You review and approve; it handles the drafting.
The shortcut
But if you just want it done, sign up for Minutes Mojo.
- 1 Upload the recording
In person or online. One file, no setup.
- 2 Get a structured draft
Attendance, motions, votes and decisions, in minutes format.
- 3 You review and edit
A person always reviews before anything is final.
- 4 Board-ready minutes
Signed, locked and findable years from now.
Try Minutes Mojo Free
$50 off your first year, use code
Two ways to put this to work
Whether you are deciding where AI belongs across your organization or just want the minutes off your plate, start here.
Free consultation
Book an AI Discovery Call
Talk through where AI fits in your organization, which work it should touch, and what to keep in human hands.
Book a discovery call
botqueen.ai/contact-us
Special offer
Sign up for Minutes Mojo
Upload one real recording and see your own minutes come back, signable and board-ready.
- Your first meeting is free
- Then $50 off your first year
Start free
Code at checkout