Guide to Recording Meetings

How to record your meeting

Remote or hybrid meeting: record on Zoom

Zoom has helpful guidance on how to record meetings on your computer and on your phone.

• Start the recording: Once your meeting begins, click the Record button in the bottom toolbar of your Zoom window.
• Choose “Record to the Cloud”: This ensures you don’t have to hunt for a file on your computer afterward.
• Confirm the alert: Listen for the “Recording in Progress” audio prompt to ensure the session is being captured for your minutes.

Tip: Let the rest of the board know you’re recording the meeting. As a reminder, your data stays private and secure.

In-person meeting: record with your smartphone

Before you hit record, turn on “Do Not Disturb” or “Airplane Mode.” This prevents a loud ringtone or vibration from interrupting your recording—and your meeting.

• Open your voice memo app: Use the pre-installed “Voice Memos” (iPhone) or “Voice Recorder” (Android) app that came with your phone.
• Place your phone for clear audio: Place the phone in the center of the table, ideally on a notepad or cloth to prevent “table thumping” noises.
• Press record: Tap the red button to start capturing. Once the meeting ends, tap it again to save the file so you can upload it to Minutes Mojo.

Tip: Let the rest of the board know you’re recording the meeting. As a reminder, your data stays private and secure.

How to find your meeting recording

Zoom

• Log in to zoom.us in your web browser.
• Click Recordings in the left-hand menu.
• Find your meeting and click Download.

For more help, see Zoom’s guide to finding your recording on your computer or in the cloud.

Google Meet

• Check your inbox for an email from “Google Meet” sent after your meeting.
• Click the link in the email to open the recording in Google Drive.
• Click the Download icon to save the file to your computer.

For more help, see Google Meet’s guide to finding and downloading your recording (scroll down to the section called “Play, share, download, or save a recording”).

Microsoft Teams

• Open the Meeting Chat or the Channel where the meeting took place.
• Find the recording thumbnail in the chat history.
• Click the three dots (...) on the recording and select Download.

For more help, see Microsoft Teams’ guide to finding and downloading a recording (scroll down to the section called “Meeting recording storage and permissions”).

Recorded on a smartphone

• Open your Voice Memos (iPhone) or Voice Recorder (Android) app.
• Tap the recording of your meeting to open its options.
• Tap the Share icon and choose Email to send the file to your computer.

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